One of the common ways to remember what you want to say or emphasize on a slide is to add speaking notes in the Notes section below a slide in PowerPoint. Then you can use the Presenter View mode to show you the slides and your notes while the audience only sees the slides. In a meeting room this is usually the default approach when you connect to a projector or screen.

Now that meetings have moved to Microsoft Teams and will be using this technology in the future, how can you use PowerPoint Presenter View in a Teams meeting? Below you will find the answer, whether you have one or two screens and whether you use Windows or a Mac. You can also learn expert tips for using Presenter View such as a quick way to jump to any slide without the audience seeing it and how you can zoom in on a slide while presenting in this article and video.


As a business professional, what are the biggest frustrations, challenges, or struggles you have creating & delivering virtual presentations? Let me know here so I can create articles and videos to solve the biggest issues. Thanks.


Windows – 2 screens

Summary of steps

  • Connect a second display (here are nine options for a second display) and extend your display
  • Arrange the displays in Windows and PowerPoint to match the physical setup
  • Start Presenter View in PowerPoint so the slides are on one screen and Presenter View is on the screen that has the webcam (so you are looking at the webcam while seeing your notes)
  • In Teams share the screen that has the slides on it
  • Deliver your presentation

Full detailed article

I have an article with full details, including screen captures, on PowerPoint Presenter View with 2 screens in Windows.

Video

 

Windows – 1 screen

Summary of steps

  • Make sure the presentation is set to use full screen Slide Show
  • Start Presenter View Preview by pressing Alt+F5
  • In Teams, share the hidden Slide Show window
  • Deliver your presentation

Full detailed article

I have an article with full details, including screen captures, on PowerPoint Presenter View with 1 screen in Windows.

Alternate method: Use a video capture card to create a "virtual" second screen on your laptop and then you can use Presenter View with 2 screens. See the article and video on using a screen capture card as a 2nd screen.

Possibly the best approach: Use a Virtual Display Adapter Plug to create a ghost monitor that your laptop thinks is a real second screen. Then you can use full Presenter View by sharing the ghost monitor in the Teams meeting. This article explains how to use this plug to create a ghost monitor so you can use full Presenter View.

Video

 

Mac – 2 screens

Summary of steps

  • Connect a second display (here are nine options for a second display) and extend your display
  • Arrange the displays in the Mac OS and PowerPoint to match the physical setup
  • Start Presenter View in PowerPoint so the slides are on one screen and Presenter View is on the screen that has the webcam (so you are looking at the webcam while seeing your notes)
  • In Teams share the screen that has the slides on it
  • Deliver your presentation

Full detailed article

I have an article with full details, including screen captures, on PowerPoint Presenter View with 2 screens on a Mac.

Video

The steps are very similar to using 2 screens in Zoom because sharing a screen is similar in Teams or Zoom. This video will show you how to set up a second screen on a Mac using AirPlay to a TV and give you the basic steps you need.

 

Mac – 1 screen

Feb 2021 update: It appears that Teams on a Mac now recognizes the hidden Slide Show window in Presenter View Preview and will allow you to share it in the meeting, like it does in Windows. In the past it just showed a blank white screen when you shared the hidden window. If sharing the hidden window does not work for you (it may depend on the OS version or other factors), I suggest you consider the approach below that creates a ghost second monitor. You can also either a) connect a second screen using one of these nine methods and use Presenter View with two screens, or b) use one of the methods in this article to show your slides and refer to your notes. You can also consider the alternative of using Google Slides Presenter View as explained below.

Alternate method: Use a video capture card to create a "virtual" second screen on your laptop and then you can use Presenter View with 2 screens. See the article and video on using a screen capture card as a 2nd screen.

Possibly the best approach: Use a Virtual Display Adapter Plug to create a ghost monitor that your laptop thinks is a real second screen. Then you can use full Presenter View by sharing the ghost monitor in the Teams meeting. This article explains how to use this plug to create a ghost monitor so you can use full Presenter View.

Use Google Slides Presenter View

Google Slides can read PowerPoint files and has a Presenter View that shows the slides in a browser window and your notes and slide preview in another window. This can be an alternative if you have one screen since you can share the browser window that has the slides in Zoom or Teams so the meeting attendees see just the slides while you can see the slides and your notes. This article shows you how to use Google Slides Presenter View in Zoom or Teams and the video below shows me demonstrate these steps.