One of the common ways to remember what you want to say or emphasize on a slide is to add speaking notes in the Notes section below a slide in PowerPoint. Then you can use the Presenter View mode to show you the slides and your notes while the audience only sees the slides. In a meeting room this is usually the default approach when you connect to a projector or screen.

Now that meetings have moved to Microsoft Teams and will be using this technology in the future, how can you use PowerPoint Presenter View in a Teams meeting? Below you will find the answer, whether you have one or two screens and whether you use Windows or a Mac.

 

Windows – 2 screens

Summary of steps

  • Connect a second display (here are nine options for a second display) and extend your display
  • Arrange the displays in Windows and PowerPoint to match the physical setup
  • Start Presenter View in PowerPoint so the slides are on one screen and Presenter View is on the screen that has the webcam (so you are looking at the webcam while seeing your notes)
  • In Teams share the screen that has the slides on it
  • Deliver your presentation

Full detailed article

I have an article with full details, including screen captures, on PowerPoint Presenter View with 2 screens in Windows.

Video

 

Windows – 1 screen

Summary of steps

  • Make sure the presentation is set to use full screen Slide Show
  • Start Presenter View Preview by pressing Alt+F5
  • In Teams, share the hidden Slide Show window
  • Deliver your presentation

Full detailed article

I have an article with full details, including screen captures, on PowerPoint Presenter View with 1 screen in Windows.

Video

 

Mac – 2 screens

Summary of steps

  • Connect a second display (here are nine options for a second display) and extend your display
  • Arrange the displays in the Mac OS and PowerPoint to match the physical setup
  • Start Presenter View in PowerPoint so the slides are on one screen and Presenter View is on the screen that has the webcam (so you are looking at the webcam while seeing your notes)
  • In Teams share the screen that has the slides on it
  • Deliver your presentation

Full detailed article

I have an article with full details, including screen captures, on PowerPoint Presenter View with 2 screens on a Mac.

Video

The steps are very similar to using 2 screens in Zoom because sharing a screen is similar in Teams or Zoom. This video will show you how to set up a second screen on a Mac using AirPlay to a TV and give you the basic steps you need.

 

Mac – 1 screen

Unfortunately there is no way to use Presenter View in Teams on a Mac so that the attendees see your slides while you see Presenter View. The hidden Slide Show window appears in the Teams sharing dialog but when it is shared all the attendees see is a blank white screen. Instead, I suggest you either a) connect a second screen using one of these nine methods and use Presenter View with two screens, or b) use one of the methods in this article to show your slides and refer to your notes. You can also consider the alternative of using Google Slides Presenter View as explained below.

Use Google Slides Presenter View

Google Slides can read PowerPoint files and has a Presenter View that shows the slides in a browser window and your notes and slide preview in another window. This can be an alternative if you have one screen since you can share the browser window that has the slides in Zoom or Teams so the meeting attendees see just the slides while you can see the slides and your notes. This article shows you how to use Google Slides Presenter View in Zoom or Teams and the video below shows me demonstrate these steps.