You can use Presenter View in PowerPoint to present in Teams even if you only have one screen. It uses a feature that was introduced in PowerPoint a few years ago called Presenter View preview and may only be available in modern versions of PowerPoint. This allows you to see what Presenter View looks like even though you only have one screen. This method also uses a feature of Teams in Windows that shares a hidden window. Here’s how you do this in a Teams meeting.
Set up your presentation for Presenter View
Make sure that the presentation is set to display in the default of full screen Slide Show. On the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, make sure the Show type is set to “Presented by a speaker (full screen)”.
Start Presenter View Preview
In PowerPoint, press Alt+F5 to start Presenter View preview at the beginning of your presentation. You will see Presenter View on your screen with the slide, your notes, and what the next slide/build will be.
Presenter View takes up the whole screen, so you will not see the controls for your Teams meeting. Presenter View Preview always starts at the first slide. If you want to jump to a specific slide in the file, press Ctrl+- (hold the Ctrl key and press the minus key) to see thumbnails of all of the slides. Click on the one you want to display.
If you want your notes to be in a larger font, use the font controls at the bottom of the Notes section to make the text bigger.
Share the hidden Slide Show window in Teams
To return to the Teams meeting control window, press Alt+Tab to move through the open windows until you select the Teams meeting controls window.
In the Teams sharing dialog, you will see two PowerPoint windows, one with the slide show and one with the editing view (this is the Presenter View window). Share the window that has the slide show. Your screen will now show the slide show, not Presenter View.
Present your slides
To get back to seeing Presenter View, press Alt+Tab as many times as you need to in order to select the Presenter View window. You see Presenter View but the audience sees the slide show.
To advance the slides, you need to click on the arrow key button in Presenter View the first time to move the operating system focus to the Presenter View window. Then you can use the arrow keys on the keyboard to advance the slides. Move the cursor to the lower edge of the screen because it is visible to the audience in the slide show. You have access to all of the other regular Presenter View features such as laser pointer, drawing on the slide, or zooming in on a slide.
When you are done the presentation, stop sharing the window in Teams.
This video demonstrates this option.
Dave Paradi has over twenty years of experience delivering customized training workshops to help business professionals improve their presentations. He has written nine books and over 100 articles on the topic of effective presentations and his ideas have appeared in publications around the world. His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of less than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel and PowerPoint communities. He regularly presents highly rated sessions at national and regional conferences of financial professionals.