PowerPoint Tutorials

Looking for some help on how to do a specific task in PowerPoint? Don’t want to try to dig through the “help” feature or look it up in the millions of sites returned in a Google search? Don’t want an overly technical explanation that tries to teach you way more than you will ever use? Want practical “how-to” information that shows you just what you need to know?

You’ve come to the right place! On this page are tutorial videos you can download, as well as links to what I consider to be the best tutorials created by experts I trust.

I have created a number of tutorial videos that show you how to accomplish certain tasks in PowerPoint. These videos cover the important techniques you will regularly use in creating effective PowerPoint presentations. This is not a complete video training course, because most presenters will only ever use about 20% of the features of PowerPoint.

The videos are in either Windows Media Video format or MP4 format, so they play in almost any media player, including Windows Media Player. You can pause the video at any time and switch over to PowerPoint to complete your work with your new knowledge. Since you will have the video on your computer, you can review it at any time. The videos show PowerPoint 2007, since that is the most popular version today. Most of the features of PowerPoint 2010 are the same as PowerPoint 2007, so most of the videos work for that version as well.

As an example, here is the video on adding a graph to a slide and copying the data from Excel. You can download this and all the other videos below.

Right click on the download link for each video and save it to your computer. The videos are grouped by category for easier browsing. Click on the category name to expand the list of tutorials in that category. The links to tutorials by other experts is the last category. Enjoy!

Working with Text

 

Creating Graphs

 

Creating Diagrams

 

Photos and Images

 

Video and Audio
  • How to automatically play a Vimeo or YouTube video full screen in a browser from a PowerPoint slide

    Some vimeo.com videos have a download link that allows you to download the video as a file on your computer. If this is the case, use the normal method for inserting a local video file. YouTube videos do not have a download link. For YouTube videos or when the video owner has not enabled the download on vimeo.com, you can still use the video in your PowerPoint presentation if the owner permits use in presentations and public viewing. The method in this article creates a hyperlink from an image on your PowerPoint slide that starts playing the video in a full browser window on top of the presentation. When the browser is closed after the video finishes, the PowerPoint presentation continues.

    Advantages of this method:

    • Does not require a video file to be downloaded or captured
    • Allows video to be at as high a resolution as the owner uploaded it (some downloaders only download at lower resolutions)
    • Easy for even inexperienced presenters to use
    • Smaller file size since no embedded video
    • Don’t need to worry about broken video file links
    • Doesn’t rely on specific codecs of video files; if it plays in a browser, it will play during the presentation
    • Works when you send the PowerPoint file to others since the video is not a linked file
    • Works on both Windows and Mac platforms
    • Works on all versions of PowerPoint

    Disadvantages of this method:

    • Requires an internet connection during the presentation fast enough to stream video from viemo.com or youtube.com
    • Viewers see browser toolbars & other parts of the browser
    • Viewers see the operating system task bar
    • May see ads on videos if the service allows them on that video
    • May see suggested videos after your video finishes playing
    • May take a few seconds for the video to start playing as the service buffers the video
    • Video may pause if the network is overloaded or the Internet is slow

    Here are the steps to link to the video from a slide and have it play when the link is activated.

    Step 1: Go to the web page on vimeo.com or youtube.com with the video you want to insert

    VimeoPage

    Step 2: Take a screen capture of the video page (use PrtScrn in Windows or Cmd+Shift+3 in Mac). Insert the screen capture on your slide. Crop the screen capture so just the video frame is shown. Make the image as large as you want on the slide. Add text to give credit to the owner of the video.

    ImageOnSlide

    Step 3: Select the image and add a hyperlink to the image.

    For videos on vimeo.com: The hyperlink web address is http://player.vimeo.com/video/<vidnum>?autoplay=1 where <vidnum> is the video number on vimeo. You can find this number by clicking on the Share button on the vimeo video page. It is after the “vimeo.com/”. This link, when activated, will open a browser window and start playing the video in the full browser window.

    VimeoNumber

    VimeoHyperlink

    For videos on youtube.com: The hyperlink web address is http://www.youtube.com/embed/<vidcode>?autoplay=1 where <vidcode> is the video code on youtube. You can find this code by clicking on the Share this video link on the youtube video page. It is after the “youtu.be/”. This link, when activated, will open a browser window and start playing the video in the full browser window.

    YouTubeCode

    YouTubeHyperlink

    Step 4: Playing the video in the presentation

    Before starting the presentation, open your default browser and make it full screen. Test that you can access a website so you know the Internet connection is working. Close your browser so it will open full screen when opened with the hyperlink.

    In Slide Show mode, to play the video, activate the hyperlink on the image by clicking on it with your mouse or by pressing Tab, then Enter. The browser will open on top of the presentation and the video will start playing full sized in the browser. (If you double-click on the image, you may start the video playing behind the PowerPoint presentation. If this happens, use Alt+Tab in Windows to switch the active application to the browser window with the video.) If you want to remove the browser scroll bars and toolbars, you can press F11 in Internet Explorer or Chrome. The only way to remove the task bar at the bottom of the screen is to set it to automatically hide itself in the operating system.

    When the video has finished playing, close the browser using the red X or using Alt+F4 in Windows. You will return to the slide that started the video. You are now back in the presentation.

     

    Note: This method uses the embed code provided by vimeo.com and youtube.com at the time this article was written in February 2014. The sites may change these codes at any time, which may break this method. This method may work in other presentation software, but has only been tested in PowerPoint.

    For those who don’t mind getting a little more technical with PowerPoint, John Wilson has this tutorial on how to embed a video from Vimeo or YouTube into a slide as a Flash object.

  • Insert Video clip

    How to insert a video clip into PowerPoint, modify the settings for it and control when it plays

    Right-click here and select “Save As” to download the video to your computer (for PowerPoint 2007)

    For PowerPoint 2010, follow this tutorial on Indezine.com

     

  • Move a presentation with a video in it

    How to move/e-mail a presentation that has a video clip in it so that the video clip plays when it is in the new location (shown in PowerPoint 2003 because the technique is identical in both versions)

    Right-click here and select “Save As” to download the video to your computer

     

 

Other Content

 

Delivery

 

Handouts

 

Links to tutorials by other experts

 

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