Issue #168 September 16, 2008

PowerPoint Tip: Going green when creating presentations

Last newsletter we looked at ways to be more environmentally responsible when creating handouts for our presentations. This time we’ll look at some tips when developing our presentations. 1. Plan before you create The more time we spend at the computer, the more electricity we use. So, instead of starting your presentation by sitting at the screen and typing away, spend some time planning the structure of what you want to say first. Let me share an example with you. Yesterday I finished my slides for my presentation next week at PowerPoint Live. But earlier this month I sat down with some sticky notes and outlined the structure and what support I needed for my main points. When it came time to create my slides, I spent less time at my computer because I had already outlined what needed to be on my slides. Not only does this save on the electricity you use, but it saves you time and lets you get on to the things you’d rather spend your time on. 2. Copy content instead of printing it out If you have content from a spreadsheet or document that needs to be used in a presentation, don’t print it out and then type it on your slide. Open both applications and copy and paste instead. Many of you may feel that this is a bit of a simple tip and not worthy of inclusion, but you’d be surprised at how often I see people print data or text out and retype it. It’s these little things that can add up. 3. Re-use slides as much as possible One of the advantages of a slide library, as I talk about in my book The Visual Slide Revolution, is that it saves time in preparing future presentations. If you have created a slide on a topic or created a chart or diagram that is similar to the one you need for this presentation, re-use it. This saves time and money. It fits all of the three “R’s” – reduce, re-use, recycle. By re-using slides and recycling other slides with new data, we can reduce the time, electricity and cost of preparing presentations. 4. Set your screen to turn off automatically All PCs today have power savings features that allow you to reduce the energy you use. And with more and more people using larger monitors, the amount of energy we are using is going up. So every minute we can save a monitor from glowing on, is more energy saved. Look at the power saving options on your system and consider setting the screen to automatically turn off after 15 minutes of inactivity. So every time you go to research a fact, find that quote or just take a break, your monitor will shut off after 15 minutes and save all of us from producing more electricity. Like the last newsletter, these tips may seem small to some, but they can really add up if we all followed them. I encourage you to look for more ways to be kind to our planet, whether you are presenting or not.