Questions to ask when planning a hybrid meeting

When you are planning a hybrid meeting, here are some of the questions you should ask.


What rooms are available at that time (rooms may have times reserved between meetings for cleaning)?

What is the room capacity?

Will you be in the room or will you be attending remotely?


What protective measures are required in the facility?

What policies on vaccination proof does the facility have?

Meeting Platform

Which meeting platform will be used?

If there are attendees outside the organization, are there any additional requirements for them to connect to the meeting?

Equipment in the room

What meeting equipment does the room contain?

How do you connect to the meeting equipment?

How do you use the equipment?

Who can you call to help you with the equipment if you have a question or problem?

By Dave Paradi

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world. His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.