Fix PowerPoint Presenter View displaying the slides on the wrong screen

The problem

You are using PowerPoint Presenter View with your laptop and an external screen. You want the slides to show on the external screen and Presenter View on your laptop screen so you can see your notes and look at the webcam. But PowerPoint insists on putting the slides on the laptop and Presenter View on the external screen.

The solution in Windows (for Mac see below the video)

In PowerPoint, go to the Slide Show ribbon. In the Monitors section you set which monitor displays the Slide Show (not which monitor displays Presenter View). Use the drop-down list to select your external monitor.

Now when you start the Slide Show, the slides will appear on the external monitor and Presenter View will display on your laptop screen.


Here’s a video that demonstrates this solution.

The solution for Mac users

The drop down to choose the screen for the slides is in the Set Up Show dialog that is accessed on the Slide Show ribbon. Here’s what that looks like.

1 or 2 screens?
Teams, Zoom, or Webex?
Windows or Mac?

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Where to go next
–>More articles on virtual presenting –>Training for your team on presenting virtually
–>More articles on virtual & hybrid sales presentations –>Training for your sales team

By Dave Paradi

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world. His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.