Probably the most common reason I hear for presenters overloading their slides with tables, charts, text, and other information is that today, PowerPoint files serve two purposes. The first purpose is to aid the presenter in presenting their message to the audience. Overloaded slides actually hinder the presenter and make it hard for the audience to understand the message. So why do presenters overload their slides? Because the second purpose for a PowerPoint file today is to act as a document that can be referred to later by others. This document needs all the relevant details in it. Presenters no longer create separate documents in a word processor or desktop publishing program. They make the PowerPoint file serve both purposes. And they end up creating slides with far too much information on them in an attempt to serve both purposes.
Is there a better way to serve both purposes without going back to creating two files that you have to keep updated? Yes, I believe there is. In this e-book, I will share with you a process for creating a PowerPoint file that can be used as a visual aid that helps the audience understand your message, as well as a detailed document that others can refer to later on.
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Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world. His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 1.2 million times and liked over 12,000 times on YouTube.