CUT Newsletter by Dave Paradi of ThinkOutsideTheSlide.com Vol. 5 Issue 11 May 30, 2006 Published & Copyright by Dave Paradi
In this issue: Latest posts to the PowerPoint Ideas blog One-on-one sessions in Orlando FL July 22nd PowerPoint Tip - Using a picture to fill a graph Dave's Travel Schedule
Latest posts to my blog at: http://pptideas.blogspot.com : Two common PowerPoint mistakes that annoy the audience The best presentations focus on the audience Always send handouts in PDF from PowerPoint or Word
One-on-one sessions in Orlando July 22, 2006 If you are attending the NSA Convention or live close to Orlando, FL, I am offering some one-hour time slots on the morning of Saturday July 22nd for one-on-one coaching or consulting. We can work on a section of your slides that you want to make more powerful, we can do an overall review of your slide design or another topic that would be most helpful to you. In one session, you could cut hours off your design and preparation time. E-mail me at Dave@ThinkOutsideTheSlide.com to schedule your session.
PowerPoint Tip: Aligning at a decimal Many presentations involve slides containing numbers, whether they are financial figures or measurements of other key indicators. If these figures include decimal places, the clearest way to show the numbers is by aligning them at the decimal point. This way, the audience can easily compare numbers by looking at the figures to the left and right of the decimal point. Unfortunately, the default alignment when you use the Tab key to try to align numbers is left alignment of the starting number. Some people try to use leading spaces to attempt to create decimal alignment, but it never works properly and looks strange to your audience when the numbers are almost aligned but not exactly. Here's how you can have perfectly aligned numbers on your slides. 1. Click in the text box or placeholder that you want to align the text in. 2. Turn on the Ruler (if it is not displayed at the top of the screen already) so that you know where to set the tabs by clicking on View -> Ruler 3. On the left of the ruler you will see a small tab button that looks like a small "L". Click on the tab button and it will switch to the different types of tabs. Click on the tab button until it turns into the decimal tab, which looks like an upside down "T" with a decimal point beside it. 4. Click in the white part of the ruler where you want the decimal tab to be and you will see the decimal tab symbol appear. 5. To move the tab after you have placed it on the ruler, just click on it and drag it along the ruler to the spot you want it to be. 6. If you want to remove the tab, just click on it and drag it off the ruler. 7. To align your numbers, use the Tab key to move over to the decimal tab spot you set above. As you enter the number, you will see the figures entered to the left of the decimal tab until you enter the decimal, at which point it switches to entering the numbers on the right of the decimal tab. Next time you need to present figures that have decimals, use this technique to make sure your numbers can be quickly understood by your audience.
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Dave's Travel Schedule You can save money by booking me to speak to your organization or conference when I am close to your area for other clients. Here's where I will be in the next few months: June 9-11 Detroit, MI/Windsor, ON June 16-20 Toronto, ON July 20-25 Orlando, FL August 24 Toronto, ON November 3 London, ON December 6-10 Vancouver, BC January 29-30, 2007 Cincinnati, OH May 25-26, 2007 London, ON E-mail me at Dave@ThinkOutsideTheSlide.com to discuss your upcoming event.
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